Frequently Asked Questions

To make your experience a bit smoother we put together a list of frequently asked questions to help you through your process. 

Cancellation and Refund Policy

All cancellation requests must be submitted in writing and may be subject to a $50.00 cancellation fee for a full 2023 Olympiad and IML TTR registration, and up to $25.00 for a partial 2023 Olympiad and IML TTR registration. You must contact the American Volkssport Association Inc (AVA) no later than January 1, 2023, to cancel your registration for the 2023 IVV Olympiad and IML TTR. Cancellations made prior to January 1, 2023 will be eligible for refunds. No refunds will be given for cancellations made after January 1, 2023. However, if the 2023 Olympiad and IML TTR event is cancelled by the American Volkssport Association Inc, a full refund will be extended to all registrants minus any processing fees charged by third party vendors. 

All requests for cancellations and refunds should be mailed to:

American Volkssport Association Inc
Attn: Erin Grosso
1008 S Alamo St
San Antonio, TX 78210
(210) 659-2112

Please direct all inquiries to Erin Grosso, AVA Finance Director at erin@ava.org.

What's included in the cost of an Olympiad Pass?

  • All events
  • Registration kit bag & goodies
  • Olympiad T-shirt
  • Olympiad Village VIP Access
  • Parade of Flags & Opening Ceremony


Why only the one price

There is a lot to see and do at the first-ever North American Olympiad, and we want everyone to have the full Olympiad experience! That’s why we’re asking everyone to sign up for the full 4-day festival. While we hope you’ll choose to participate in many or most of the festival events, you’re of course welcome to venture off to explore on your own for a bit as well!

Where exactly is the start and finish of the walks?

La Quinta Inn & Suites by Wyndham San Antonio Riverwalk, 303 Blum St, San Antonio TX 78205

All walks will start and end in their ballroom – except on SAT Feb 25 when walkers are bused from the hotel to either Mission Espada (22 km) or a southern trailhead (42 km) for the half-marathon or marathon events.

What will take place at the La Quinta Wyndham Hotel?

Packet Pickup, registration, start & finish of all walks

What is special about the Downtown Margarita and Taco Trail Walk - what is included in the rate of 18 USD?

Margarita and Taco Trail Walk – San Antonio is designated as a UNESCO Creative City of Gastronomy.  Our culinary scenes are bursting with savory flavors and frosty cold beverages!  This trail will introduce you to some of the finest frosty Margaritas and scrumptious Taco places in San Antonio.  Drop by participating restaurants, breweries, and shops on the trail, get your book stamped and receive free samples, coupons, and other goodies.  All participants who fill up their passport book with stamps will receive a special award. The cost of this event is $18.00.  The Margarita and Taco Trail walk is not an IVV sanctioned event.  Participants will receive a passport book they can stamp at participating restaurants and shops throughout the week.  Upon completion, the book can be redeemed for a special award.  (Redemption location TBD.)

What is the IVV/IML Friendship Celebration, is it a party with food? Where will it be held?

IVV/IML Friendship Celebration- The common purpose of the IVV, IML and AVA is to promote good health and foster international friendships and goodwill.  Join us for a fun filled international celebration with music, food, entertainment, and friendly people from all over the world!  Break out the dancing shoes and let the party begin!  Cost of admission includes light hors d’oeuvres, drink ticket and entertainment.  The cost of this event is $50.00.  The location will be in the downtown area, close to La Quinta Hotel.

Can we register a tour group directly with you?

Registration is fairly simple on the Olympiad website. We prefer you have your customers register on their own. 

Do we have to buy tickets for the rodeo beforehand or can we decide on the day?

You can purchases tickets the day of the rodeo. However, there is a possibility it could sell out, depending on the main attraction. It will also be more difficult to find seats together the longer you wait. Tickets for the Fair section of the rodeo are easily available any day.

What are my transportation options from the airport?

There are multiple options for getting to your destination from the airport.

Rental Cars – There are several companies to choose from when renting a car at SAT. Car rental counters are located in the lobby of the Consolidated Car Rental Facility. Take the elevator or escalator to the Mezzanine Level in Terminal B and cross the Sky Bridge.

Taxi Cabs – Taxi cabs are available at the outer commercial curbside at Terminal A. For assistance, please see an Airport Ground Transportation employee (wearing a red shirt).

Ride Share apps – Uber, Lyft, and Wingz are all approved for operations at SAT.

VIA Metropolitan Transit – VIA is San Antonio’s public transportation agency offering service throughout the city including service within the downtown area. To find more information on how to get downtown from the airport using VIA, visit https://flysanantonio.com/…/grou…/public-transportation/.

For more information regarding ground transportation visit https://flysanantonio.com/.